Vipassana Bhavana General Incorporated Association (hereinafter referred to as "the Association") recognizes that all personal information, including our customers' personal data, is an important asset and that protecting it is a top priority in order to provide the best possible services.

The Association sets forth the following Privacy Policy and exercises the utmost care to protect customers' personal information. By purchasing our services or products, applying for our gifts or campaigns, joining the Association, or participating in our courses or retreats, you are deemed to have agreed to this Privacy Policy. Please read it carefully and ensure that you understand its contents.

Compliance with Laws and Regulations

The Association complies with laws and regulations and other norms related to personal information.

Definition of Personal Information

In this Privacy Policy, "personal information" refers to information about a living individual, which can identify the specific individual by name, date of birth, email address, other descriptions, images, or audio contained in the information, or by numbers, symbols, or other codes assigned individually. "Retained personal data" refers to retained personal data as defined by the Act on the Protection of Personal Information.

How We Collect Personal Information

When you use certain services provided by the Association, we may collect personal information such as your name, date of birth, gender, and email address. All such information is collected by lawful and fair means, in accordance with the purposes of collection listed below.

Use of Personal Information

The Association will handle the personal information you provide appropriately within the scope of the following purposes:

1. To provide the Association’s services
2. To receive and utilize your opinions and feedback for improvement
3. To conduct market research, analyze customer trends, and perform other necessary analysis for the Association’s management and operations
4. To use for marketing activities such as sending newsletters from the Association
5. To contact you as necessary for business purposes
6. To provide the Association’s services appropriately and smoothly
7. To provide information about the Association’s recruitment opportunities

Shared Use of Personal Information

For the purposes set forth above, the Association may jointly use personal information with Association members and partner organizations or corporations. In such cases, the Association will be responsible for the management of personal information.

In addition, the Association may disclose personal information to third parties in the following cases:

1. When disclosure is required by law
2. When the Association deems it necessary to protect a person's life, body, or property
3. When the Association deems it particularly necessary for the public interest, such as cooperating with national or local authorities, or parties entrusted by them, in performing affairs prescribed by law
4. When the Association deems it necessary for securing the rights of the customer or the Association
5. When the handling of personal information is entrusted to the extent necessary for business execution

Outsourcing of Personal Information Handling

When the Association entrusts the handling of personal information to a third party, the Association will conduct a strict investigation of the third party and exercise appropriate supervision to ensure confidentiality is maintained.

Disclosure and Correction of Personal Information

If a request for disclosure of personal data is made by the individual, the Association will disclose such personal data without delay. If a request is made by the individual for correction, addition, or deletion of personal data, the Association will investigate the matter and respond without delay.
Please note that if identity cannot be verified, we may not be able to comply with the above requests.

Security of Personal Information

The Association takes reasonable and strict security measures against risks such as loss, destruction, alteration, and leakage of personal information due to unauthorized access (Disclaimer: We do not guarantee that our systems are completely free of viruses or other harmful elements, that unauthorized access by third parties will not occur, or any other aspects of absolute security). Please note that the Association cannot be held responsible for losses, destruction, alteration, or leakage of personal information caused by factors not attributable to the Association, including but not limited to:

1. When personal information is disclosed on the Internet in a manner accessible by anyone
2. When personal information is disclosed on websites other than those of the Association
3. When personal information is leaked from a device used by the customer, or leaked due to the use of a password under the customer's control
4. When the email address entered in any application form is incorrect (For various applications, we automatically send application details to the registered email address for confirmation. Therefore, even if the email address is incorrect, the application details will be automatically sent to that address.)
5. When information entered into the application form remains visible in the browser until the application is completed, and may be viewed by others if leaving the device unattended without closing the browser. (We use a session management technology to avoid re-entering information if a problem occurs with the connection. You can avoid this by closing the browser when you complete an application or cancel midway.)

Security Measures

On web pages where personal information is registered, we use SSL (Secure Socket Layer) encryption technology, which is the industry standard for maintaining confidentiality, when transmitting data.

Contact

The Association strives to properly and promptly handle inquiries regarding the handling of personal information.
We also endeavor to establish the necessary systems to achieve the above purposes.
■ Inquiries regarding the protection of personal information:
Vipassana Bhavana General Incorporated Association
contact@vipassanabhavana.org

Changes to This Privacy Policy

The contents of this Privacy Policy may be changed without prior notice to customers. Unless otherwise specified by the Association, the revised Privacy Policy will take effect from the time it is posted on the Association’s website.

Vipassana Bhavana General Incorporated Association
Representative Director: Tomohiro Fukuzawa